Legal Assistant | Audley Careers Hello, world!

Legal Assistant, Witney;Hybrid

Salary: Dependent on Experience

This is a full-time role based in our Witney office in Oxfordshire, with a requirement of a minimum of 3 days in the office each week

About us  
Audley Travel is an award-winning, consistently recognised tour operator that specialises in tailor-made travel in over 80 countries. Our clients come to us because we are the true experts of the region and use our knowledge to provide meaningful travel experiences. Our employees are passionate about travel and exploring other cultures. In 2021, we proudly celebrated serving our travel clients for 25 years.  Take a look at our video below to get a real taste of who we are and what we love doing:  
  
https://www.youtube.com/watch?v=H-AhWeqsvds   

The role
This role presents an exciting opportunity to join our team to provide administrative support to our Legal function in the processing and management of supplier contacts.

You will carry our administrative tasks as directed by the Legal Counsel and Contracts Manager.

Key responsibilities include: 
  • Booking and scheduling meeting rooms for legal training or development  
  • Using Word/Excel/PowerPoint to create documents, as requested 
  • The provision of timely, accurate, consistent and commercially focussed support and assistance with the contracting process. 
  • Co-ordination and day to day management of ongoing roll out of contracts, including preparing and issuing contracts and contract negotiation (with the support of the Contracts Manager and Legal Counsel) and conclusion.
  • Working closely with the Compliance Officer and Contracts Manager to ensure supporting documentation and policies are issued at the appropriate time in the contracting process
  • Working closely with the Contracts Manager and Audley’s team of Product managers and Head of Purchasing to efficiently manage contract negotiation and conclusion. 
  • Supervision of efficient contract execution process using Docusign, ensuring compliance with Audley’s procedures.  
  • Assisting with development, maintenance and management of Supplier Information Management (SIM) system, including day to day updating of SIM database 
  • Monitoring and periodic reporting on contracts in SIM database. 
About you
You have excellent communication skills and are a strong team player, with the ability to prioritise work effectively to manage changing demands.

Additional experience required:
  • Excellent written and spoken communication skills
  • Excellent attention to detail
  • Flexible and adaptable  team player
  • Ability to keep calm, work effectively and stay focused under pressure
  • Prioritisation and time management skills.
  • Communication skills, verbal and written.
  • Able to deal with various of levels of seniority
  • Problem-solver with a ‘can-do’ approach
  • Embodies the Audley values of being positive, being the difference, being one team and being passionate about travel.
What you’ll get in return  
  •   Holiday – 25 days rising to 30 with length of service  
  • A day off for your birthday  
  • Smart Working – This provides the opportunity for all of our employees to have more choice and flexibility when it comes to deciding where, when and how we work within the UK  
  • Healthshield health cash plan  
  • PERKS Benefits Platform –  access to discounts and cashback with hundreds of retailers  
  • Discounted Audley trips and access to staff travel discount websites  
  • Sabbatical leave  
  • Enhanced family leave  
  • Long service awards  
We believe it’s our people that make the difference and who build Audley into the success it is today. We pride ourselves on enabling people to reach their full potential through promoting and celebrating a diverse and inclusive working environment.