Accounts Payable Specialist | Audley Careers Hello, world!

Accounts Payable Specialist, Witney

Salary: Dependent on Experience

About us
Audley Travel is an award-winning, consistently recognised tour operator that specialises in tailor-made travel in over 80 countries. Our clients come to us because we are the true experts of the region and use our knowledge to provide an unforgettable experience.

Undeniably, the past 18 months have been challenging times for the travel industry, however Audley Travel is proud to be entering the upward trajectory of our recovery. Being backed by Investors, we have a growth mindset which is always looking at ensuring that the longevity and success of Audley Travel’s future continues. We are proud to have recently completed a significant upgrade to our technology systems and we continue to invest heavily in our future. As we are now starting to focus towards returning to our pre-pandemic growth phase, we are recruiting to meet the needs of our clients and support teams.

Everyone you work with here is passionate about travel and exploring other cultures! Beyond that, you will be surrounded by supportive, success-driven individuals. We work to create a fun and competitive environment and pride ourselves on recognising top performers. Each team here works collaboratively with one another, as we are each other’s biggest resource. And in 2021, we turned 25!!! Check out the video below to get a real taste of who we are and what we love doing:

The role
Working within our Finance department, the Accounts Payable Specialist will be responsible for all AP activities supporting one of the three geographical regions that the company operate within for travel.

There will also be an opportunity to get involved with other parts of the finance function, supporting and covering the team with other transaction processing work, as necessary.

Key responsibilities include:
  • Responsible for the logging, investigation, and settlement of supplier invoices. This includes processing and querying supplier invoices both with Sales and Sales Operation Teams for travel suppliers and with the Ticketing teams for Airline suppliers.
  • Responsible for regular reconciliation of supplier statements, and AP accounts in our finance system AX. Drives the regular follow up on discrepancies including review of overdue open PO’s and unutilised credits.
  • Works closely with the respective Stakeholders outside of the Finance team, for example Senior Regional Product Manager to support negotiation of terms with new suppliers, onboarding of new suppliers and the resolution of payment issues with suppliers (credit, refunds).
  • Resolves any travel booking system cases for postponed bookings.
  • Amending costs in travel booking system for invoices
  • Responsible for monitoring and processing supplier negotiated rebates relating to suppliers in the region.
  • Management of AP activities relating to a Product Region including liaising with suppliers regarding invoice process and payments and allocation of supplier managed credits and overpayments, or where queries exist, and refunds are required, or credits need redeeming.
  • Feed into KPI Metrics.
  • Logging and processing accounts payable invoices.
  • Liaising with country specialist teams as second line support where queries exist on invoices that are unable to be resolved by the AP Assistant.
  • Load airline reconciliation when complete and match to Bank Vouchers.
  • Prepare MI data for weekly payment runs.
  • Ensure invoices are processed prior to the monthly preparation of management accounts
  • Reconciling monthly statements for flight purchases and checking the PNR import report is reconciled to other BSP reports.
  • Responsible for adding and redeeming of credits on credit tracker.
  • Monthly reconciliation of prior months debit balances.
  • Supporting other non-finance areas off the business with education around finance processes
About you
You will have previous experience working within Accounts Payable and have completed your AAT or be qualified by experience. You thrive working to tight deadlines in a busy environment, with a keen eye for detail and driven to learn and develop your skills in Accounts Payable.

Other experience required:
  • Intermediate level user of Excel, with a solid working knowledge of other Microsoft apps such as Outlook and Word
  • Previous experience of AX 2012 desirable but not essential
  • Excellent written and verbal communication skills
  • Strong numerical skills
  • Supplier management experience
We believe it's our people that make the difference and who build Audley into the success it is today. We pride ourselves on enabling people to reach their full potential through promoting and celebrating a diverse and inclusive working environment.

Keeping all of our employees safe is our first priority, especially during the COVID-19 Pandemic. We are currently working 100% remote and will continue to do so until we feel it’s safe and the Government has given us the go ahead to return to our amazing offices, which we miss…a lot! As a result, all interviews are being conducted via Microsoft Teams and all our new joiners are onboarding remotely.

We know that work life balance is key, which is why Audley embraces a ‘Smart working’ culture. This allows all of our employees to have more choice and flexibility when it comes to deciding where, when and how we work, including the opportunity to work elsewhere up to 80% of the time.

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